Copyright © 2011-2024 Youth Square. All rights reserved.

Personal Information Collection Statement

Personal Information Collection Statement – Youth Square

 

This Personal Information Collection Statement (this “Statement”) is made by New World Facilities Management Company Limited (“NWFM”, “we”, “us”, or “our”) that manages and operates Youth Square (including the youth hostel in the name of “Y Loft”) (collectively, “Youth Square”), a project commissioned by the Home and Youth Affairs Bureau of the Hong Kong Special Administrative Region of the People’s Republic of China (“Hong Kong” or “HKSAR”), and applies between us and you (“you”, or “your”). This Statement should be read together with the Terms and Conditions (if any) of the Youth Square’s website at https://www.youthsquare.hk/ (the “Website”) and the application of Youth Square (the “Application”) (if any) (the “Terms and Conditions”), provided that, in the event of any inconsistency between this Statement and the Terms and Conditions concerning matters relating to personal data, this Statement shall prevail.

 

The events, programmes, services and/or activities of Youth Square include those related to art, culture, youth, sports, lifestyle, home and living, design, charity or the like (collectively, “Youth Square Events and Activities”). Youth Square may also collaborate with, cooperate with and/or otherwise involve other companies, entities and/or organizations (including but not limited to the Government of the HKSAR) (collectively, “Other Entities”) in Youth Square Events and Activities.

 

In order to enable us to perform the Purposes (as defined in the “Purposes for using personal data collected” section below), you are required to provide all the requested/mandatory personal data in the event enrollment form(s), hostel guest registration form(s),  membership registration form(s) (if any) and/or other forms for Youth Square Events and Activities (as the case may be, if any). If you do not provide the required personal data, then we may not be able to perform the Purposes and/or provide goods or services to you.


If you are under 18 years of age, you should consult with your parent or legal guardian before sharing or providing your personal data to us. To protect your interest as a minor, even if you agree for us to use and disclose your personal data for the relevant purposes as specified in this Statement, we will require your parent or legal guardian to give consent on your behalf before we proceed to so use and disclose your personal data.


Kinds of personal data collected


The kinds of personal data we may collect from you and/or from other sources as mentioned below in this Statement include your name, gender, age (or age range), year and month of birth, contact details, e-mail address, mailing/residential/correspondence address, contact number, membership number (if any), marital status, family status, educational level, occupation, username and password, Log Files (see below), interests and favourite activities, tracking information about your use of the Application and/or the Website (as the case may be) and transaction information (including your characteristics and transaction behaviour) (“Tracking Data”), social media account information, etc. For Tracking Data collected through the use of cookies and other tracking mechanisms, please also refer to our related policies (if any) for further details as to how we collect, use and process Tracking Data.

 

Purposes for using personal data collected


The personal data to be collected from you and/or from other sources as mentioned below in this Statement will be used and retained by us (and/or Other Entities, as applicable) for the following purposes (as may be applicable from time to time) (together, the “Purposes”):

 

(i) Processing your enquiry about Youth Square and/or its facilities (including Y Loft), Youth Square Events and Activities, and/or your enrolment to and/or use of the same, as the case may be;

(ii) Contacting you in connection with your enquiry about Youth Square and/or its facilities (including Y Loft), Youth Square Events and Activities, and/or your enrolment to and/or use of the same, as the case may be;

(iii) Processing your enquiry about Y Loft, booking of guest rooms and registering you as in-house guest and verifying your identity;

(iv) Processing, assessing, verifying and managing bookings, purchases, orders, requests and/or applications made by you;

(v) Identifying and verifying your identity and/or as a member of any membership programmes (if any) for Youth Square, Y Loft, Youth Square Events and Activities, and/or operated and managed by NWFM;

(vi) Registering you as a user of the Application and/or the Website (as the case may be);

(vii) To serve you better and/or maintain your personal data and/or information across multiple pages within or across one or more sessions when using the Application and/or the Website (as the case may be);

(viii) Following registration as a user, accessing your account information (including, but not limited to, your name, membership number, etc.) and managing your account (including, but not limited to, changing your password, updating your personal information, subscribing/unsubscribing from direct marketing, etc.);

(ix) Research, development, and analysis in relation to your/customer behaviour including carrying out data sorting and analysis to enable us to better understand your characteristics and transaction behaviour (subject to your consent for direct marketing, if/where applicable) to provide other goods and/or services better tailored to your needs, and to assist us in selecting Marketing Subjects (see below) that are likely to be of interest to you, and carrying out aggregated behavioural analysis, including using personal data for statistical analysis, data science studies and data mining;

(x) For you to make enquiries, complaints, and/or suggestions to us in relation to the Purposes and/or Youth Square Events and Activities (including, but not limited to, through an in-app text box on your mobile device or through our official social media page and/or our official website, or by text message, email and/or mail, and/or other media whether now known or available in the future);

(xi) Seeking your feedback, including through surveys, in relation to the Purposes and/or Youth Square Events and Activities (including, but not limited to, through an in-app text box on your mobile device or through our official social media page and/or our official website, or by text message, email and/or mail, and/or other media whether now known or available in the future);

(xii) Improving the Application, the Website, the Purposes, and Youth Square Events and Activities;

(xiii) Direct marketing and cross-marketing for the Marketing Subjects, subject to consent (see below section entitled “Direct marketing”);

(xiv) Data analytics, profiling, information management and database administration;

(xv) Deterring, detection, investigation and/or prevention of activities that may violate, or may be suspected to violate, our policies or may be abusive, illegal, and/or criminal;

(xvi) Collection or recovery of any debt owed by you to us or Other Entities;

(xvii) The normal management, operation, and maintenance of the Application, the Website and the provision of Youth Square Events and Activities to you;

(xviii) Storing your personal data (whether by us or a single or multiple Other Entities) for the purpose of sharing such personal data with Other Entities for any and all of the other Purposes listed above (and subject to your consent in the event that transfer to any or all such data transferees for direct marketing are involved); and/or

(xix) Other purposes ancillary or related to the above.

 

Those with whom we share personal data


We may engage agents, contractors, suppliers and service providers (whether within or outside Hong Kong in connection with the Purposes and/or the provision of Youth Square Events and Activities, e.g. IT/software solutions/technology services providers, marketing agents, social media, research companies, and service providers of development and maintenance, administrative, data processing, digital storage, or other similar services, and may transfer to or share your personal data with them for the Purposes within or outside Hong Kong. We may also share your personal data (subject to your consent, if/where applicable) with Other Entities and the social media platforms that we and/or Other Entities use for such Purposes. Where we are required by the law of any country or place or requested by any court, regulatory body or governmental body of any country or place, we may also disclose your personal data as required. In the event of any actual or proposed transfer of business, transfer of shares, re-structuring, amalgamation, merger, sale, transfer, or purchase of us or our business or Other Entities' businesses, your personal data may be transferred to the new entity as part of the transaction, provided that the new entity abides by this Statement and continues to exercise the same level of care, in respect of your personal data, as we would. You will be notified of such event and you may decide to withdraw your consent to the use of your personal data.

 

Your personal data may be stored by us in physical locations and/or servers located within or outside Hong Kong and/or shared with Other Entities located within or outside Hong Kong. However, we will take all reasonable measures to ensure that your personal data is stored and processed securely, regardless of the country or place in which it is stored, and we procure by contract or use our reasonable endeavours to ensure that Other Entities do the same.

 

Direct marketing


Subject to your consent, we may use your personal data to send you direct marketing (including, but not limited to, special offers, news, information and marketing) about us and/or Other Entities in relation to the Marketing Subjects (see below) whether by in-app messages and/or notifications and/or push notifications to your mobile device, email, telephone, text message, or other media whether now known or available in the future.


Subject to your consent, we may also use your personal data for, or provide your personal data to, Other Entities so that they may send you direct marketing (including, but not limited to, special offers, news, information and marketing) about us and Other Entities in relation to the Marketing Subjects (see below) whether by in-app messages and/or notifications and/or push notifications to your mobile device, post, email, telephone, text message, and/or other media whether now known or available in the future.

 

As we may share your personal data with Other Entities, we may also receive your personal data from Other Entities. Subject to your consent given to Other Entities, we may also use such personal data to send you direct marketing about us and/or Other Entities in relation to the Marketing Subjects (see below).

 

The types of products, services, events and charitable initiatives that we and/or Other Entities may market to you include the following (together, the “Marketing Subjects”):

 

(i) Youth Square Events and Activities;

(ii) events, programmes, services and/or activities offered by Other Entities in relation to art, culture, youth, sports, lifestyle, home and living, design, charity or the like;

(iii) travel, hospitality and accommodation services and products, including but not limited to hotels and serviced apartments;

(iv) transportation and logistics services, including but not limited to air travel and non-air transportation services such as hotel transfers, car rentals, bus operators, train operators and cruise operators, and courier services and shipping services ;

(v) conference and exhibition management services, consultancy and marketing research services, supply chain management, event and project management services, gaming services, advertising and public relations services, media production services;

(vi) tickets for concerts, galleries, exhibitions, films, theatricals, sporting, special and cultural events;

(vii) green and nature activities;

(viii) technology, telecommunication, internet and mobile communication services, social networking and media;

(ix) charitable initiatives which support areas including sports, recreation, art and cultural programmes, relief of poverty, advancement of education, advancement of religion and other purposes that are beneficial to the community.

 

We cannot use or provide your personal data for direct marketing purposes and/or provide your personal data to third parties (including Other Entities) for their direct marketing purposes unless you consent. Even if you give your consent, you can opt out of direct marketing - at any time (or you may request that we cease to provide your personal data to third parties, at which point we will cease to do so), free of charge, by emailing privacy@youthsquare.hk or writing to our Personal Data Privacy Officer at 30th Floor, New World Tower, 18 Queen’s Road Central, Hong Kong (marked Confidential).

 

Your rights

 

Apart from your right to opt out of direct marketing as mentioned above, you have the following additional rights to:

  • check whether we hold any of your personal data;
  • access your personal data held by us;
  • require us to correct any personal data which is inaccurate; and
  • ascertain our policies and practices (from time to time) in relation to personal data and the types of personal data held by us.


If you would like to make a request in relation to the above (or make any general enquiries), please contact our Personal Data Privacy Officer at 30th Floor, New World Tower, 18 Queen’s Road Central, Hong Kong or privacy@youthsquare.hk (marked Confidential). In accordance with the Personal Data (Privacy) Ordinance (Cap. 486, Laws of Hong Kong) (the “PDPO”), we have the right to charge you a reasonable fee for the processing of any personal data access request.

 

Privacy Policy Statement

 

You can find out more about our policy on personal data protection by accessing the Youth Square Privacy Policy Statement available at https://www.youthsquare.hk/privacy_policy. If there is any inconsistency or conflict between the Youth Square Privacy Policy Statement and this Statement, this Statement shall prevail.

 

Please also see the Youth Square Privacy Policy Statement for our policies and information about:

  • our collection and/or use of Log Files (data relating to your use of/visits to the Application and/or the Website (as the case may be), including but not limited to your IP address, domain name, browser type and access time);
  • the use of cookies and other tracking mechanisms;
  • retention of your personal data;
  • third party merchants and/or websites that may be contained in the Application and/or the Website (as the case may be);
  • how we keep your personal data secure;
  • use of your personal data in legal proceedings.

 

Inconsistency or conflict

 

If there is any inconsistency or conflict between the English and Chinese version of this Statement, the English version shall prevail.

 

Miscellaneous


This Statement may be updated from time to time to reflect changes to our policy with respect to personal data protection and/or changes to personal data/data privacy laws and regulations. Where there are significant changes, we will notify you and obtain your acceptance of the changes, consents, and/or opt in (as necessary or applicable). If you do not accept the changes and/or provide your consent, then we may not be able to perform the Purposes and/or provide goods or services to you. You are advised to check the Application and/or the Website (as the case may be) for updates to this Statement on a regular basis.

 

Nothing in this Statement shall limit your rights under the PDPO.


If you are:

 

(i) an individual located in Mainland China who visits Youth Square’s relevant website(s) or uses relevant mobile application(s) of Youth Square, or otherwise uses or attends Youth Square’s premises, facilities, events, programmes, products and/or services by phone or any other means from Mainland China; and/or

 

(ii) an individual holding a Mainland China passport and/or resident identity card who visits, uses or attends the premises, facilities, events and/or programmes of Youth Square in Hong Kong or otherwise use Youth Square’s products and/or services by phone or any other means in Hong Kong,

 

your personal data will be processed by NWFM in accordance with the “People’s Republic of China Addendum” in addition to the Youth Square Privacy Policy Statement and this Statement, as well as the applicable data protection laws and regulations in Mainland China which, for the current purposes, excludes Hong Kong, the Macau Special Administrative Region of the People’s Republic of China and Taiwan.

 

This Statement shall be governed by, and construed in accordance with, the laws of Hong Kong.